COVID-19 Shared workspace Policy

2-4 Starling street

Burleigh Heads 4220

Policy current as at April 2020

What is the purpose of this policy?

We take the welfare and wellbeing of our employees and customers seriously. This policy outlines our strict procedures for employees who remain in the shared workspace, or who are required to return to the shared workspace due to operational requirements during the COVID-19 pandemic.

Government directives and the law

This policy represents our approach to dealing with the COVID-19 pandemic. However, this policy is in all respects subject to any overriding Government directive or law. For example, if the Government mandates that you must remain at home, or that our shared workspace must close, then such directive overrides this policy.

We refer you to the various Government websites (both Federal and State) which contain up-to-the-minute information on Government policy on COVID-19.

What specific measures are we taking?

To promote the health and safety of those who attend the shared workspace, we will:

• Endeavour to provide and maintain a safe working environment for all stakeholders;

• Provide information, instruction and supervision to you so far as we can to promote your health and safety;

• Provide adequate facilities for you to practice good hygiene. This includes hand sanitiser, soap, disinfectant spray, tissues, and where relevant, face masks;

• Consult with you about work health and safety issues relevant to this outbreak;

• Integrate work health and safety issues into all of our decision making;

• Put in place mechanisms for monitoring work health and safety issues; and

• Take any health concerns raised by you seriously.

What specific measures do we expect you to take?

While performing your duties in our shared workspace, and travelling to and from work, you must:

• Follow all aspects of this policy;

• Take reasonable care to ensure your own health and safety, and that of your colleagues and our customers;

• Not place others at risk or jeopardise the safety of our work environment by any act or omission. For example, coming to work while unwell;

• Follow any safe work procedures or protocols that we implement from time to time;

• Cooperate with us to meet our statutory work health and safety obligations;

• Observe social distancing at all time;

• Avoid unnecessary time in public places or travel by public transport;

• Not attend work if you feel unwell or if you believe you may have come into contact with someone who is unwell;

• Not attend work if you have travelled within the past month, or if you have come into contact with someone who has travelled during that time;

• Regularly take steps to clean up or wipe down any surfaces that you have used;

• Practice cough etiquette (keep away from other people, cover coughs and sneezes with disposable tissues or clothing); and

• Wash your hands thoroughly and regularly.

How to travel to and from work

We urge you to travel to and from the shared workspace by means of private transport to limit the potential of contracting COVID-19.

If you are unable to travel to and from the shared workspace by means of private transport, please always use appropriate social distancing and hygiene practices.

How to practice ‘social distancing’ at work

Whilst at our shared workspace, you will be required to follow social distancing rules. Such steps include:

• Distancing yourself from other employees who may be required to attend the shared workspace;

• If you are working near other employees, ensuring that you are at least 1.5 metres away (preferably at opposite ends of the shared workspace or in different rooms);

• Not shaking hands to greet others;

• Cancelling non-essential meetings. If needed, holding meetings via video conferencing or phone call;

• Putting off large meetings to a later date;

• Holding any essential meetings outside in the open air;

• Promoting good hand, sneeze and cough hygiene;

• Using hand sanitiser frequently;

• Eating lunch at your desk or outside rather than in the lunch room;

• Regularly cleaning and disinfecting surfaces that many people touch;

• Opening windows and avoiding the use of air conditioning;

• Limiting food handling and sharing of food in the shared workspace; and

• Avoiding non-essential travel.

Hand sanitiser and hand-washing liquid are readily available for your use throughout our shared workspace.

When must you wash you hands while at work?

We urge you to wash your hands as frequently as possible. Some keys times to wash your hands throughout the day at the shared workspace include:

• After you have been in a public place and touched an item or surface that may be frequently touched by other people, such as door handles, tables, and monitors;

• Before touching your eyes, nose, or mouth, because that is how the germs enter our bodies;

• Before, during, and after preparing food;

• Before eating food;

• Before and after treating a cut or wound;

• After using the toilet;

• After blowing your nose, coughing, or sneezing; and

• After touching garbage.

How should you wash your hands while at work?

Washing your hands is one of the most effective ways to prevent the spread of germs. Clean hands can stop germs spreading from one person to another. You must ensure that you wash your hands properly. This can be done by following the following protocol:

• Wet your hands with clean, running water (warm or cold), turn off the tap, and apply soap;

• Lather your hands by rubbing them together with the soap. Lather the backs of your hands, between your fingers, and under your nails;

• Scrub your hands for at least 20 seconds. Need a timer? Hum the “Happy Birthday” song from beginning to end twice;

• Rinse your hands well under clean, running water; and

• Dry your hands using a clean towel or air dry them.

What if I am diagnosed with COVID-19?

If you are diagnosed with COVID-19, you must

• Immediately inform us via email or a telephone call;

• Not attend the shared workspace under any circumstances; and

• Follow the advice of your medical practitioner.

Should I attend work if I think that I may be diagnosed with COVID-19?

If you think that you may have symptoms of coronavirus, you should immediately do the following:

• Inform us via email or a telephone call;

• Not attend the shared workspace under any circumstances; and

• Immediately seek medical advice.

What should I do if I am at work and I start feeling sick?

If you are feeling unwell while in our shared workspace, you must immediately pack up and vacate your workspace then disinfect your working area surfaces.

Can I come back to work when my symptoms have resolved?

If you wish to return, you must provide us with a medical certificate confirming that you are fit to return to work, which may (at our discretion, acting reasonably) include confirmation that you tested negative for coronavirus.

Is there someone I can discuss this policy with?

You can discuss this policy with our Flockd Manager Millie Mitchell on millie@flockd.com.au